Seeking Church Administrator
Citylife Presbyterian Church, located in Boston, MA, is seeking a Church Administrator. The Church Administrator oversees the administrative tasks and operations of the church. Responsibilities of this role include performing administrative tasks supporting pastors, staff and key lay leaders, preparing and supporting Sunday services, managing internal communication and strengthening existing operations. This role will serve as point of contact across many within and outside of the church.
Job Overview
Manage the day-to-day church operations and provide key administrative support to pastors and staff through tasks such as: venue and facilities coordination, staff calendars and meetings coordination, Sunday preparation, and HR related tasks and coordination
Coordinate Sunday service as the admin POC and deliver on tasks such as: bulletin management, final content review, volunteers/leadership rotations, finances, and day of support for involved teams
Assist in the execution of core programs such as the membership process, leadership events, staff orientations and onboarding, and church wide events (i.e. booking venues, managing registration, scheduling interviews, baptisms, membership, installations, etc.)
Oversee key resources such as Planning Center and the church directory
Job Description
Detailed responsibilities:
Sunday service:
Prepare for Sunday services
Manage Planning Center
Work with pastors to manage and secure scripture readers, presiders, prayer of intercession
Manage bulletin archives in G Suite
Prepare digital bulletin
Act as final editor for all content
Serve as point of contact for admin needs for lay led Sunday teams
Welcome, Usher, Prayer, Communion, Worship for reimbursements, signage, materials, etc.
Count Sunday attendance and record
Operational support:
Provide office administrative support for pastors and staff
Take minutes for staff meetings
Manage Calendars
Oversee and manage Planning Center, Church Center, and Church directory
Assist in membership process and recordkeeping
Maintain records in church management system
Assist with scheduling/coordinating classes, interviews, installations, baptisms
Provide administrative support for leadership events and certain church-wide events: booking venues, managing registration, etc.
Act as point of contact for all facilities (Revere, WeWork, Laz Parking etc.)
Finances:
Act as point of contact with bookkeeper
Process weekly offering
Provide support to treasurer to maintain and update financial records
Communications:
Manage physical and digital mailbox
Manage Google Voice account
Basic website, social media and database management (coordination with communications committee)
Publish weekly church-wide newsletter (coordination with communications committee)
Human resources:
Act as point of contact with HR/payroll provider
Assist HR needs of employees
Oversee orientation and onboarding for new employees
Qualifications:
Effective organizational skills, with careful attention to detail and the ability to handle multiple stakeholders/involved point of contacts and priorities
Excellent written and verbal communication and interpersonal skills; proven ability to take initiative and build strong, collaborative relationships
Strong digital and software knowledge with proficiencies in Trello, Microsoft Excel, PPT, Email, Zoom, Google Suite, Slack, Mailchimp, Planning Center/Services
Strong preference for Citylife attendance / membership as before and after service support would be required
Compensation:
This role is part-time (20 hours per week) and will pay $25,000 – $30,000 annually, commensurate with experience.
Schedule Expectations:
20 hours (8 hours on Tuesdays; 4 hours on Sundays; flexible for remaining time)
Attend weekly staff meetings (Tuesday – required; Thursday – optional)
Attend monthly Session Advisory Committee & Staff meetings (first Thursday evening of every month)
Available for weekly or bi-weekly check ins with supervisor
How To Apply
Please email your resume to hr@citylifeboston.org.